Privacy Policy
Your privacy is important to us
Candidates’ Personal data
When you register with TAYLOR HAMILTON as a candidate we process your personal data, including your name, contact details and information from your CV. We may also collect information relating to your health (for example, disability information for reasonable work adjustment purposes), diversity information, including race, ethnic origin, sexual orientation, and religion (for equal opportunity monitoring purposes) as well as details of any unspent criminal convictions where required by a client or by us if you apply for a role with us.
We may also obtain personal data about you from third parties:
referees - when you are offered a role
former employers - to confirm dates of employment
educational institutions - to check your qualifications
the Disclosure and Barring Service - if we need to obtain details of criminal convictions
credit reference agencies - if we need to check your financial standing
publicly available sources such as LinkedIn and social media sites to enhance the information we hold about you, to help us find more suitable roles
clients to whom we have provided your CV and who have engaged with you as part of a job application or who have given feedback on your CV
Client Personal Data
We collect personal data such as your name, job title and contact details. We also process personal data about what communications we have had with you. We also process feedback that you provide about our candidates.
If you provide information to us about a candidate, then we will obtain your details from the candidate and we will keep a record of the personal data that you provide to us about that candidate.
We process personal data about you from public domain sources such as LinkedIn and social networking sites.
How we use data
We use your personal data in many ways:
provide work finding services
communication
enable uploading of a CV
personalise experiences
to monitor equality and diversity;
to provide interviewing and salary advice
to provide recruitment services
to get feedback
to maintain business relationships
to answer your enquiries
to fulfil contractual obligations
to defend legal claims
for direct marketing purposes
Legal Obligation
Under the GDPR, we rely on the following legal grounds to process your personal data:
Performing a contract - where, in order to perform our obligations under a contract with you or to take steps at your request to enter into a contract with us, it is necessary for us to process your personal data;
Compliance with a legal obligation - where we need to process your personal data to comply with legal or regulatory obligations.
Our legitimate interests or those of a third party - including:
Who we share your personal data with
If you are a candidate, we share your personal data with clients who have vacancies for jobs which you are interested in.
We also share your personal data and, where necessary, special category data with third party service providers who perform services and functions on our behalf, such as:
conducting employment reference checks
conducting qualification checks
carrying out criminal checks
verifying details, you have provided from third party sources
conducting psychometric evaluations or skills tests
hosting personal data for us
providing professional advice to us
providing data analytics to us
carrying out testing and development work on our business technology systems
providing research and mailing house or other direct marketing services
How long we hold your personal data for
We will keep your personal data for as long as we need to in order to fulfil the purpose, we collected it for, which may be an ongoing purpose. personal data for the duration of our business relationship
We keep some personal data for longer than others. To determine the appropriate retention period for personal data, we consider factors such as the purposes for which we process your personal data, including any legal, regulatory, accounting and reporting obligations, the nature and amount of personal data that we hold about you, and the potential risk of harm to you from unauthorised use or disclosure of your personal data.
Your rights in relation to personal data we hold about you
You have rights under UK and EU data protection laws. These rights include the right to ask us for a copy of your personal data, to correct, delete or restrict processing of your personal data.
These rights may be limited, for example, if complying with your request would reveal personal data about another person, where they would infringe the rights of a third party (including our rights) or if you ask us to delete information which we are required by law to keep or have compelling legitimate interests for keeping. We will inform you of any relevant exemptions we are relying on when we respond to your request.
Questions and Complaints
If you have any questions about our privacy policy, or about our processing of your personal data. you can contact TAYLOR HAMILTON by phone, email or by mail:
T: 01527 277926
or
Taylor Hamilton Executive Search Ltd
36 Otter Close,
Redditch,
Worcestershire.
B980SJ